HR Administrator

We are seeking an enthusiastic and experienced HR and Payroll Administrator to join our team. In this role, you will play a key part in supporting HR operations, managing payroll processes and ensuring compliance with relevant employment law. The preferred candidate will have a strong background in HR and Payroll with great attention to detail, excellent organisational skills and a clear ability to remain calm under pressure. Previous experience of building strong working relationships and a passion for supporting employees would be ideal.

You will be reporting to the Head of HR.

Responsibilities:

Your roles and responsibilities will include

• Management of the new starter administration processes, including the generation of offer letters and contracts of employment, sending electronic New Starter Packs and collating associated onboarding forms;
• Uploading new starter details into Company HR Systems and 3rd party benefit supplier portals;
• Coordination of Right to Work checks, including conducting share code online Right to Work checks via GOV.UK and escalating any Right to Work concerns or CoS applications to the relevant HRBP / HR advisor where required;
• Supporting the coordination of the probationary review process. Assisting with the internal communications, ensuring documentation is completed and returned in a timely manner;
• Supporting Absence Management, ensuring fit notes are obtained where relevant and return to work procedures are completed;
• Maintaining the HR database, ensuring employee records and compliance are updated to include: Salary and allowances changes, variable payments, service payments and annual or ad hoc bonus and incentive payments;
• Manage Unpaid leave and sickness in line with Company sick pay entitlements;
• Manage Parental leave, including Maternity, Paternity, Adoption, Shared Parental, Ordinary Parental Leave, etc. in line with Company entitlements;
• Management of the HR shared inbox including; filing documents, responding to HR & Payroll admin related queries, and escalating queries to the relevant member/s of the team where required;
• Process resignations and action leaver processes, including the offboarding process/ removal from company systems;
• Working within our Time & Attendance system (SAP) to ensure data is complete and accurate ahead of the monthly payroll;
• Handling Time-related inquiries and resolving discrepancies;
• Reporting on HR and payroll data including benefits, flex accounts, holidays, absences;
• Reporting of management KPIs, gender pay, fluctuation, business trends;
• Supporting with ad-hoc projects;
• Completing general administrative tasks for both the Head of HR and Operations Director;
• Support managers with any ad hoc queries and requests.
   

Required Knowledge, Experience and Technical Skills:

Essential

• Proven experience as a HR Administrator or similar role within a HR, with a bias towards pay and benefits;
• Sound Knowledge of human resources practice and employment law;
• Sound knowledge of statutory payroll information;

• Strong Proficiency in Microsoft Excel, Word and Office 365;
• Strong numeracy skills (e.g. manual payroll calculations);
• Knowledge and understanding of GDPR Legislation;
• Excellent attention to detail and organisational skills to manage multiple tasks efficiently;
• Experience working with HR Systems and ability to accurately input data and maintain accurate records;
• Strong communication skills, both written and verbal, to liaise effectively with employees at all levels;
• Ability to work independently as well as part of a team in a fast-paced environment.

Desirable

• CIPD Level 3 or payroll related qualification or equivalent;
• SAP HR Knowledge;
• Benefits administration experience.

Behaviours

• A proactive, positive ‘can do’ attitude with a demonstrable commitment to delivering a quality service;
• Remains calm under pressure and can appropriately prioritise tasks in a fast-paced environment;
• Ability to work flexibly by demonstrating excellent organisational skills and strong attention to detail;
• Demonstrate initiative to identify and suggest areas for improvement relating to working practices, policies and process;
• Excellent interpersonal skills with both internal and external customers;
• Operates in a sensitive and confidential way and within given timeframes.

Job Type: Part-time – 16 hours per week

Duration: - Temporary, 9 month maternity cover

Pay:  - £14.00 per hour

Schedule:

• Day shift: Core hours 10 am – 2.00 pm
• Monday to Thursday
• Hybrid, 50% remote, post successful onboarding
   

Work Location: Birch Coppice Industrial Estate, Danny Morson Way, Tamworth, B78 1SE

All candidates must have the demonstratable legal right to work in the UK, without Company Sponsorship. 

Application deadline:
Expected start date: 01/07/2025

This is an excellent opportunity for a capable HR & Payroll professional to join a well-established business.