Receptionist / Team Assistant Sousse HUB

We are looking for a Team Assistant/ Receptionist  to provide efficient administrative and organizational support, coordinate daily business activities, and ensure smooth communication and collaboration across teams to enhance operational effectiveness.

Your Mission

Ensure the efficient execution of office administration and assistance activities by managing documentation, coordinating schedules, organizing meetings and events, and providing reliable administrative support in accordance with company policies and procedures.

Core Responsibilities:

• Order basic supplies, including spare parts and office materials, in compliance with company policies and procedures.
• Coordinate and manage administrative and organizational activities, such as event planning and travel arrangements, according to company guidelines.
• Prepare, update, and maintain documents, including presentations, reports, lists, instructions, and other business documentation.
• Compile, review, and verify documents for meetings and other business purposes, ensuring accuracy, completeness, and proper classification.
• Generate basic reports, analyses, statistics, and evaluations following established guidelines and reporting standards.
• Schedule, organize, monitor, and follow up on appointments, meetings, and other business commitments.
• Perform general administrative support activities, including file management, document archiving, mail handling, and call coordination.
• Ensure timely processing and distribution of administrative information and documentation.
• Support internal teams with day-to-day administrative and operational tasks.
• Maintain accurate records and databases to ensure data integrity and accessibility.
• Assist in the preparation of meeting materials, agendas, and follow-up actions.
• Monitor office resources and coordinate replenishment when required.
• Facilitate effective communication between departments and stakeholders.
• Support process improvement initiatives by identifying and implementing administrative efficiencies.
• Ensure compliance with company policies, procedures, and documentation standards in all administrative activities.

Qualifications:

• Bachelor’s degree (Bac+3) in Business Administration, Management, Human Resources, or related field.
• Previous experience in administrative support, office management, or a similar administrative role.
• Proficiency in English, both written and spoken.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Additional Knowledge

• Good communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• High level of accuracy, attention to detail, and confidentiality.
• Ability to work independently and as part of a team.
• Proactive, reliable, and customer-oriented mindset.

We value proactive leadership, process orientation, and strong interpersonal skills to drive both operational and environmental performance