Team Assistant Logistics Jemmel Site

Missions:

• Follow up and update personnel records, including recruitment, fixed contracts (FC), assignments, and job functions.
• Develop, monitor, and update P-BDAs.
• Prepare and present reports related to leave, employee movements, overtime, and salary advances.
• Monitor and analyze overtime activities.
• Track and follow up on employee absenteeism.
• Coordinate between the Logistics and HR departments to resolve issues related to attendance, ODD scores, leave delays, work schedules, and other employee matters.
• Create electronic BDAs for the required logistics materials and ensure proper receipt of ordered items.
• Prepare Logistics KPIs and report any deviations from established targets.
• Review and control training requests based on the needs of the Logistics department.
• Process and track assignment changes, replacements, and recruitment activities.
• Update Logistics department forms and documentation.
• Ensure the proper display and communication of logistics information, notices, and memos.
• Prepare presentations for meetings and management reviews.
• Follow up on workforce planning (Personalplanung).
• Coordinate with Supervisors and Assistant Supervisors to prepare staffing plans and work schedules.
• Prepare and monitor departmental objectives (Abteilung-Ziel).
• Organize business travel for Logistics team members to other sites, including travel requests (Dienstreiseantrag), transportation, and accommodation arrangements.
• Update and maintain the organizational chart.
• Process action plans and meeting protocols, and monitor the closure of action items.
• Monitor and follow up on the department budget.
• Take meeting minutes and prepare and distribute meeting reports.

Profile :

• University Degree, Master's Degree, or equivalent qualification.
• Good proficiency in Microsoft Excel and Microsoft Word.
• Good knowledge of personnel administration and workforce management.
• Good command of the English language (written and spoken).

competence model and career path

• Strong process orientation and focus on continuous improvement.
• Demonstrates a high level of personal initiative and accountability.
• Flexible and adaptable to changing business requirements.
• Strong analytical skills with overall and process-oriented thinking.
• Effective planning, organization, and problem-solving abilities.
• Good communication and interpersonal skills.
• Ability to work independently as well as within a cross-functional team.
• Results-oriented with a proactive approach to achieving objectives.
• Ability to manage multiple priorities in a dynamic environment.

Target 

• Ensure the strict application of the work instructions
• Assist the Logistics Director in his various tasks