Payroll Specialist

Objective of job:

• Oversee and administer payroll to ensure accuracy and legal compliance with federal, state, and local payroll and tax laws. 

Principal activities:

• Process payroll for all necessary locations using outsourced payroll system using the Payroll Process Guide
• Process payroll changes to include W-4, direct deposit, child support , garnishments, levies, salary updates, benefit and 401-k changes, 401-k loans, severance payments, etc.

• Prepare pay batches for pay cycles including deductions, enterprise van pool deductions, lease reimbursements, expat school payments, idea bonus, service awards, other earnings, etc.
• Process final payment to CA employees via ADP Debit Card as required by CA state laws
• Assign and issue ADP debit cards to employees who do not have direct deposit ability
• Download payroll reports into payroll folders on the O drive
• Prepare reporting to third party (401(k) and FSA) and ensure timely funding each pay period
• Ensure proper payroll tax compliance by outsourced payroll provider
• Submit CA Wage Date Report Annually as required by CA law
• Prepare quarterly and annual reporting for JDC to Department of Revenue and Dept of Commerce and audits by SCDOR
• Generate monthly accrual report for Finance
• Import travel expenses via Concur into ADP each pay cycle for reimbursement
• Send G/L and expense reports to Finance each payroll
• Generate ADP/SAP HR Cockpit Headcount as needed by management and other departments.
• Generate monthly KPI and headcount reports for management
• Provide payroll data for 401k, workers comp, and  KPMG audits annually
• Coordinate Expatriate compensation with Expat Coordinator
• Audit ADP/SAP HRIS data monthly
• EEOC Report Annually
• Authorization to cut checks and direct funding as necessary for payroll Processing and with proper approvals
• 401(k) Plan Administrator
• Supports benefit and leave management
• Maintains benefit carrier connections between ADP and carriers
• Coordinates open enrollment and benefits fair annually
• Administers Daily Pay
• Cobra Administrator
• Preparation of annual 5500's for all benefit plans and 401(k), ACA reporting and other annual fees/reporting

Job requirements:

• Associate's Degree or equivalent work experience
• 3 to 5 years of General Payroll Processing
• 1 to 2 years of Payroll Tax
• Previous ADP experience is a plus