Administration Intern

Objective of job
•Conduct basic office- and assistance activities

Principle activities
•Provide comprehensive administrative and secretarial support to the Head of Plant and management team.
•Manage calendars, appointments, meetings, and business schedules to ensure effective time management.
•Prepare, coordinate, and follow up on meeting agendas, minutes, presentations, and action items.
•Maintain confidentiality of sensitive business information and documentation.
•Coordinate communication and information flow between management, departments, customers, suppliers, and external partners.
•Welcome and support visitors, customers, auditors, and business guests, ensuring a positive and professional experience.
•Manage office facilities, meeting rooms, office equipment, and administrative resources to ensure smooth daily operations.
•Monitor and replenish office supplies, consumables, and other administrative materials in accordance with company policies.
•Process purchase requisitions (BANFs), purchase orders, and related administrative documentation when required.
•Organize and coordinate all travel-related activities, including flight bookings, accommodation, transportation, visa arrangements, travel itineraries, and expense claims.
•Plan and coordinate internal events, management meetings, workshops, customer visits, and company functions in compliance with company guidelines.
•Prepare, review, and maintain business documents, presentations, reports, correspondence, procedures, and records in both local and foreign languages (primarily English) as required
•Generate and maintain routine reports, statistics, and KPI summaries based on established guidelines.
•Perform general administrative duties, including document management, filing, archiving, mail handling, and telephone support.
•Ensure proper organization and maintenance of electronic and hard-copy records. (Archiving)
•Ensure administrative processes comply with company policies, procedures, and internal control requirements.
•Support audits and compliance reviews by providing required documentation and records.
•Track management action items and ensure timely follow-up and closure.
•Monitor deadlines and provide reminders for key activities and deliverables.
•Identify opportunities to improve administrative efficiency and implement best practices to support business operations.

Come and join us as  DEM's family. Further information, please call  05-2036200.