Team Assistant Travel Management

• Research, book, and manage domestic and international flights, hotels, and ground transportation for the  company travelers.
• Secure required visas and travel documentation and staying updated on changing procedures and regulations.
• Maintain meticulous travel records and coordinate timely reimbursements.
• Ensure a welcoming and hospitable environment for visitors to our facilities.
• Coordinate visitor logistics including meeting schedules, catering, and transportation needs.
• Provide exceptional customer service to guests, addressing questions and requests promptly.
• Coordinate with car booking services, agencies, and suppliers.
• Source and compare quotes, ensuring cost-effectiveness and seamless service delivery.
• Carefully review and approve invoices for accuracy.
• Manage office stationery supplies, ensuring adequate inventory of printing paper and other consumables.
• Assist the Director with meeting scheduling and calendar management.
• Prepare meeting agendas, presentations, and supporting documentation.
• Collaborate with the Director and other teams on organizing company events, employee celebrations, and special occasions.
• Handle venue booking, catering, entertainment, logistics, and any other necessary details.
• Support on-site event coordination for smooth execution.

Job Requirements